Campus Access FAQs
Frequently Asked Questions
Have a question regarding rules for outdoor tabling? Check below to review our most frequently asked questions!
How do I make an outdoor space reservation?
Outdoor space reservations can be made via our Campus Access Requests page. Please review the listed rules, guidelines and space maps before clicking the gold button at the bottom of the page. You will log in with your netID and password. To table outdoors in the LBJ Mall, Quad or Bobcat Trail, please select the Outdoor Space Request- Orgs template from the list. From here you can select your date, add your location (s) and fill out the form letting us know what you will be doing! If we have any questions or are missing any documentation, we will contact you.
Paper request forms are only needed when requesting space outside the normal tabling locations, for off-campus solicitation and electioneering.
I want to play music (or some form of sound) for my outdoor request. Where and when can I do that?
Amplified sound is permitted in the following spaces during the listed times.
- LBJ Mall and Amphitheater from 11am-1pm and 5pm-10pm every day.
-Bobcat Trail from 11am-1pm on Tuesdays/Thursdays
-Jones Dining Hall green space from 11am-1pm on Wednesdays
Amplified sound is not permitted in the Quad at any time.
Please mark the type of amplified sound you will be having on your online outdoor tabling reservation
For any outdoor amplified sound events taking place outside of what is available in our online system, please turn in this Amplified Sound Request
I want to sell/handout food outdoors. What do I need to do that?
All food and drink handed out during outdoor tabling must be factory sealed. Please complete the campus access form in EMS and list the types of items you will be handing out or selling.
How many dates and tables per week can I reserve?
At this time, we are not limiting the number of tables and dates per week for organizations, unless you are selling or fundraising. Solicitation is limited to 10 days per group per month
What spaces are currently available to reserve?
At this time, space is available in the LBJ Mall, the Quad and Bobcat Trail. Our Campus Access webpage contains maps for all 3 locations and includes the assigned spaces available.
I am trying to login to EMS to reserve space, but I am only seeing templates for Alkek. What do I do?
This may mean that you are not listed on your organization's most recent registration. Only officers listed on the organization registration have access to the reservation system. Confirm with your organization who should be and is on the registration.
If you are currently listed as an officer and the templates are still not showing up, please contact Student Involvement at firstname.lastname@example.org or call 512-245-3219.
Can I bring non-TXST guests to staff my table or participate in my event?
Yes, yout may have non-TXST attendees at your events.
Are masks required?
No, masks are not required but Texas State University recommends you wear masks at all times when indoors or around other people.
Does Student Involvement provide the tables for us?
No, Student Involvement does not provide any tabling equipment. Organizations are responsible for bringing their own table if they want one.
If you are requesting tabling space in the LBJ Mall only, the LBJ Conference Services team can provide a table for you. You will need to check in with them on the 2nd floor of the LBJ Student Center on the day of your reservation to receive a table.
Are we required to track attendance for outdoor tabling?
No. Event attendance tracking is not required for organization events but we do recommend that you take attendance. You can submit an Event Attendance Tracking form to our office and we will create a digital online check in for your use.
Are outdoor tabling spaces first come first serve?
Outdoor tabling spaces are assigned. When you fill out the request to reserve space, you must specify which space you want. Groups are expected to set up in their assigned spaces.